CITY OF PLACERVILLE

CITY COUNCIL AGENDA

Regular City Council Meeting

November 9, 2004

City Council Chambers – Town Hall

549 Main Street, Placerville, CA 95667

6:30 P.M. Closed Session

7:00 P.M. Open Session

6:30 P.M. CLOSED SESSION

Pursuant to the cited authority (all references to the Government Code), the City Council will hold a Closed Session to discuss the following items:

Govt. Code 54957.6 Conference with Labor Negotiator: David Mackowiak

Employee Organization: Police Officers’ Association

Govt. Code 54956.9 Conference with Legal Counsel – Existing Litigation – Metzler vs. City of Placerville

United States District Court: Case Number

CIV.S-04-2216 WBS DAD

Claim Against the City: Agency Claimed Against: City of Placerville

One Case: John Metzler

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7:00 P.M. OPEN SESSION

1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL: Colvin, Lishman, Rivas, Salazar, Washburn

3. ANNOUNCEMENTS TO THE PUBLIC

3.1 Veteran’s Day Closure of City Offices (Mr. Driscoll)

3.2 Leaf Pick-Up Program (Mr. Pesses)

4. CLOSED SESSION REPORT – City Attorney Driscoll

5. ADOPTION OF AGENDA

6. CEREMONIAL MATTERS

6.1 Proclamation Declaring November 16, 2004 as Prematurity Awareness Day

7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS

This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda.

7.1 Oral Communication

Speakers are limited to five minutes. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.

PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD.

7.2 Written Communication

Letter of Thanks to the City of Placerville from the Hangtown Jazz Jubilee Committee

7.2.2 Letter from the State Department of Health Services

Regarding Acknowledgment of the City’s Compliance

With Order No. 01-09-04CO-007

8. CONSENT CALENDAR

NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council or audience wishes to remove an item for discussion. The reading of the full text of all Ordinances and Resolutions will be waived unless a Councilmember requests otherwise.

8.1 Minutes of October 26, 2004

Recommendation to approve the Minutes of October 26, 2004.

8.2 Warrant Register (Mr. Warren)

Recommendation by the Director of Administrative Services to approve the Warrant Register.

8.3 Payroll Register (Mr. Warren)

Recommendation by the Director of Administrative Services to approve the Payroll Register.

8.4 Repair of Slope Failure North of 1641 and 1649 Barrett Drive, Approval of Change Orders, Acceptance of Work and Execution of a Notice of Completion (Mr. Tippett)

Resolution No. ______

Recommendation by the City Engineer that the Council adopt a Resolution for the following actions:

1. Approving the Construction Change Order #2 for Macauley Construction in the amount of $9,900.

2. Authorizing the Public Works Director to execute said Change Order.

3. Accepting the slope failure repairs and all associated work as complete.

4. Certifying the Notice of Completion and authorizing the City Engineer to execute said Notice.

5. Instructing the City Clerk to record said Notice with the Office of the County Recorder.

6. Authorizing the Finance Department to release of Retention for Construction Security 30 days after the recording of the Notice of Completion.

8.5 Cedar Ravine Overlay Project (CIP No. 04-01), Approval of Change Orders, Acceptance of Work and Execution of a Notice of Completion (Mr. Tippett)

Resolution No. ________

Recommendation by the City Engineer that the Council adopt a Resolution for the following actions:

1. Approving the revised Contract Quantity and Contract Change Order #1, and authorize the Public Works Director to execute said Change Order #1.

2. Accepting the Cedar Ravine 2004 Street Overlay Project and all associated work as complete.

3. Authorizing additional $27,522.52 appropriation.

4. Certifying the Notice of Completion and authorizing the City Engineer to execute said Notice.

5. Instructing the City Clerk to record said Notice with the Office of the County Recorder.

6. Authorizing the Finance Department to release of Retention for Construction Security 30 days after the recording of the Notice of Completion.

8.6 Bedford Waterline, Discontinue of Emergency Condition (Mr. Tippett)

Resolution No. ______

Recommendation by the City Engineer that the City Council adopt a Resolution discontinuing the declaration of emergency condition as work is essentially complete.

8.7 Resolution Authorizing the Filing of a Regional Surface Transportation Program (RSTP) Claim (Mr. Warren)

Resolution No. ______

Recommendation by the Director of Administrative Services that the City Council adopt a Resolution authorizing the filing of a claim for the balance of the 1998-2003 Regional Surface Transportation Program Exchange funds from the El Dorado County Transportation Commission in the amount of $87,919.

9. ORDINANCES – None Scheduled

10. PUBLIC HEARINGS – None Scheduled

11. DISCUSSION/ACTION ITEMS

11.1 Appointment of Mayor’s Representative to LAFCO City Selection Committee (Mr. Driscoll)

Recommendation by the City Manager/Attorney that the Mayor designate a representative to attend the El Dorado County Local Agency Formation Commission (LAFCO) City Selection Committee meeting on December 2, 2004.

11.2 Hangtown Creek Wastewater Treatment Plant Improvement Project – Approval of Headworks Screening Equipment Purchase (Schloss) (Mr. Pesses)

Resolution No. _____

Recommendation by the Director of Public Works that the City Council take the following actions:

1. Approve the appropriation of $95,530 from the Sewer Enterprise Fund for the purchase and installation of a new headworks screen for the Hangtown Creek Waste Water Treatment Plant; and

2. Approve the results of the informal bid process to select new headworks screen for the Hangtown Creek Waste Water Treatment Plant (HCWWTP); and

3. Reject the bids for the Parkson (Hycor) HLC500, the Schloss Mark A2112, Perforated, and the Hi-Tec HTSC500-XL as being non-responsive; and

4. Accept the bid for the Schloss Mark XV-A2112 Wedge Wire as being the lowest responsive bid; and

5. Adopt a Resolution authorizing the City Manager to proceed with the purchase of a Schloss, Mark XV-A2112 Wedge Wire, Headwork’s Screen, necessary to remove materials from the wastewater flow and prevent continued fouling of the primary and secondary digesters at the HCWWTP, in the amount of $55,070.00

12. ITEMS PULLED FROM THE CONSENT CALENDAR

13. COUNCILMEMBERS REPORTS/ITEMS INITIATED BY

COUNCILMEMBERS

13.1 SACOG (Councilmember Washburn)

14. STAFF REPORTS

15. UPCOMING ITEMS

16. ADJOURNMENT

The next Regular Council meeting will be held on November 23, 2004: 6:00 P.M. Closed Session; 7:00 P.M. Regular Session.

Susan Zito, CMC

City Clerk